The Board has overall responsibility for compliance and ethics, instigating and approving our key policies.
These policies set a standard for all our employees and are central to our approach to being a responsible business. We have monthly health and safety performance reviews, whistleblowing and anti-bribery reports and regular training to ensure the right corporate culture and good governance practices are developed.
ESG Report 2021
Vitec has a clear purpose and strategy and strongly believes in doing business the right way. These behaviours are well embedded within the organisation and are closely monitored by the Board. We have worked closely with an independent, specialist ESG consultancy to develop our strategy, and to improve our disclosure by collecting detailed data and comprehensively, clearly and consistently reporting our progress and credentials. To reflect Vitec’s commitment to ESG, we have published our first standalone ESG Report which will cover Vitec’s ESG programme and performance in detail.
2021 TCFD Report
Vitec recognises that climate change is a complex issue. The negative issue it is having and will continue to have on all of society is something that Vitec and our employees must work harder at addressing. To represent our commitment to addressing climate change and improving our position as a sustainable business, we are proud to publish our first Task Force on Climate-related Financial Disclosures (“TCFD”) Report.
Anti-Corruption and Bribery Policy
We have a policy on anti-bribery and corruption measures. It sets out a zero tolerance approach and a clear commitment to doing business the right way, covering gifts and hospitality, prohibition on facilitation payments and kickbacks and how employees are to raise issues of concern.
Modern Slavery Policy
We support the Modern Slavery Act 2015 and have adopted a slavery and human trafficking statement, setting out our processes to ensure that this issue is not in existence in our operations or supply chain.
We operate an independent whistleblowing service in conjunction with NAVEX, which enables any employee or third party to confidentially report on any issues around alleged wrongdoing or other Code contraventions. This is supported by a policy on how whistleblowing reports will be investigated and the Board is expressly clear that all reports made in good faith will not result in an employee or third party being subject to recriminations or disciplinary action.
Code of Conduct
Our Code of Conduct forms the backbone of our culture and provides clear guidance to our employees on how they are expected to behave towards colleagues, suppliers, customers, shareholders and on our wider responsibility to the communities within which we operate.
Health and Safety Policy
We have a Health and Safety policy that sets guidelines for the prevention of accidents and work-related ill health and provides guidance for the adequate control of health and safety risks arising from work-related accidents. We expanded the policy in 2020 to reflect the reality of dealing with COVID-19.
Responsible Sourcing Policy
Our Responsible Sourcing policy was developed in 2021 to reinforce our commitment of working together with our suppliers towards a long-term, sustainable and successful future for all parties. We recognise that our supply chain activities have a broad impact, with our responsibilities extending beyond our own operations, and into those of our suppliers.
Our Environmental policy sets out our commitment to our environmental responsibilities and our recognition of the need to reduce our long-term impact upon the environment. Each business unit within the Group is encouraged to develop the most appropriate measures to reflect their particular operations, but focus on our aim is driven by oversight and ownership at Board level.
IT Policy and Cyber Security Policy
Given the ever-increasing importance of Information Technology to the Company’s operations and performance, we have an IT policy which sets out standards to be followed across the Group for its employees, contractors and third parties around the use of the Group’s IT systems. It covers issues such as confidentiality of data, GDPR requirements, inappropriate content, security of data including cyber security and reporting processes.
We are committed to encouraging equality, diversity and inclusion among our workforce. Our Diversity policy’s purpose is to provide equality, fairness and respect for all in our employment, ensure we do not unlawfully discriminate because of the Equality Act 2010 protected characteristics, and oppose and avoid all forms of unlawful discrimination.